EQS Group expands Privacy Cockpit with AI governance capabilities for EU AI Act readiness

New AI Governance module helps organizations document, approve, and monitor AI systems through centralized workflows and audit-ready governance Munich – 2 July 2026 EQS Group, a leading international cloud software provider for compliance & ethics, data privacy, sustainability management, and investor relations, is expanding the EQS Privacy Cockpit with a new AI Governance module. The solution supports organizations in preparing for AI Act requirements and related AI governance processes by helping them identify, classify, document, approve, and monitor AI systems in a centralized and auditable way. With the EU AI Act introducing a risk-based framework for AI systems, organizations need structured processes to maintain AI system inventories, determine risk classifications, assign responsibilities, collect technical documentation, and monitor AI-related risks over time. These processes are also becoming part of broader AI governance as organizations seek to manage AI use consistently across business functions, entities, and regulatory contexts. In practice, many AI use cases are still managed through spreadsheets, email approvals, and decentralized systems. This can make it difficult to maintain a reliable overview of AI systems, ensure consistent classification, assign clear ownership, and provide evidence for internal reviews, audits, or regulatory inquiries. The EQS AI Governance module addresses these challenges by providing a structured framework for AI governance. It supports AI Act readiness and helps organizations establish repeatable governance processes for AI systems more broadly. AI systems can be captured in a central register, assessed using guided classification workflows, routed through review and approval processes, linked to risks and controls, and documented throughout their lifecycle. By connecting AI governance with existing data protection and risk processes, the module helps organizations build on established governance structures rather than starting from scratch. “The AI Act is making an existing governance challenge more concrete. Many organizations are using AI across several areas of the business, but do not have a consistent view of these systems, their risk profile, or the responsibilities attached to them,” said Thomas Vini Pires, Senior Solution Advisor, Privacy & AI governance, at EQS Group. “This visibility gap needs to be addressed for organizations to manage AI governance in a reliable and auditable way.” With the EQS AI Governance module, organizations can: Create a centralized inventory of AI systems: Maintain a structured register of AI systems, including use case, business owner, risk classification, vendor, model, version, and related documentation. Classify AI use cases consistently: Use guided assessments and preconfigured questionnaires to identify AI systems, determine the organization’s role, evaluate AI-related risks, and assign the appropriate risk category. Guide AI systems through review and approval: Route AI use cases through structured validation workflows, involve relevant stakeholders, capture comments and decisions, and document sign-off before deployment. Maintain technical and compliance documentation: Collect and manage the technical, organizational, and compliance documentation required to support internal reviews, external audits, AI Act readiness, and related governance processes. Map AI risks to controls and mitigation actions: Connect AI systems to risk frameworks, assign controls and owners, and monitor mitigation activities across the AI lifecycle. Support ongoing governance beyond initial approval: Set review cycles, maintain documentation history, and preserve a clear audit trail of assessments, approvals, and governance decisions. The AI Governance module will be available as a standalone solution or as part of the EQS Privacy Cockpit, which brings together data privacy, AI governance, and digital risk processes in one platform. This allows organizations to connect AI systems with records of processing activities, data protection impact assessments, risk management processes, workflows, approvals, and audit trails already managed within Privacy Cockpit. More information is available at: https://www.eqs.com/platform-data-privacy/ai-compliance/ Press contact
Christina Jahn   Tel.: +49 89 444430133   E-Mail: christina.jahn@eqs.com   About EQS Group  EQS Group is a leading international cloud provider for compliance & ethics, data privacy, sustainability management, and investor relations. More than 14,000 companies across the world use EQS Group’s products to build trust by reliably and securely meeting complex regulatory requirements, minimizing risks and transparently reporting on business performance and its impact on society and the environment.   EQS Group’s solutions are bundled in a cloud-based platform. This allows compliance processes for whistleblower protection and case handling, policy management, and approval processes to be managed just as professionally as business partners, third parties and risks, insider lists and reporting obligations. In addition, EQS Group provides software to fulfill human rights due diligence requirements across corporate supply chains, ensure compliance with data privacy regulations like GDPR and EU AI Act, and support efficient ESG management and compliant sustainability reporting. Listed companies also benefit from a global newswire, investor targeting and contact management, as well as IR websites and webcasts for efficient and secure investor communication. EQS Group was founded in Munich in 2000. Today, the group employs around 600 professionals worldwide. https://www.eqs.com/